Compensation Report

This Compensation Report sets out the compensation system and the compensa- tion paid to the members of the Board of Directors and the Management Board of Tecan Group Ltd. It will be put to the Annual General Meeting on April 16, 2015 retrospectively for the year under review, for an advisory vote. The report is based on Section 5 of the Annex to the SIX Swiss Exchange Directive on Information Relating to Corporate Governance and the Ordinance Against Excessive Compensation in Listed Companies (OeEC).

Policies

The Tecan Group has a set of uniform compensation policies, which are systematic, transparent and have a long-term focus. Compensation is determined on the basis of four factors: the Company’s success, individual performance, function and the labor market. The ultimate goal of the compensation system is to attract highly qualified and motivated specialists and man- agers to join the Company and commit to it for the long term, and to reconcile the interests of employees and shareholders. The variable performance component is a complementary man- agement tool designed to promote the achievement of over- riding objectives. In addition, the Performance Share Matching Plan (PSMP) – the share plan in place for all members of the Management Board (since 2010) – guarantees direct financial participation in the long-term performance of Tecan shares. In 2013, the compensation of the Board of Directors was adapted in line with the current corporate governance recommenda- tions for compensation systems, which stipulate only a fixed fee. Since then, the members of the Board of Directors there- fore no longer participate in the Performance Share Matching Plan (PSMP) and instead receive only a fixed allotment of shares. The total compensation for the Board of Directors accordingly consists of a cash component and a share component, which vests fully upon completion of their term and pro rata in the event of an early exit. The total amounts for the individual mem- bers are nominally determined in Swiss francs, from which the cash component is deducted and the remainder converted into shares. As is the case with the PSMP, the share value is deter- mined on the basis of the average closing exchange rates of the Tecan share on the SIX Swiss Exchange in the first four months of the respective fiscal year. The amount and composition of the compensation paid to both the Board of Directors and the Management Board is assessed and determined by the Com- pensation Committee. In 2013, both the amount and the com- position of the compensation paid to the Board of Directors was reviewed by a consultancy firm (The Hay Group) and adapted in line with its recommendations. In the year under review, the Compensation Committee comprised Oliver Fetzer (Chairman) and Christa Kreuzburg (member). The members were formerly nominated by the Board of Directors, but have been elected by the Annual General Meeting since 2014. The CEO, CFO and Cor- porate Head of Human Resources participate in the meetings regularly in an advisory capacity. Invited members of the Man- agement Board do not take part in discussions on agenda items concerning themselves. Minutes are kept of the meetings. The Compensation Committee proposes motions to the Board of Directors, which in turn must approve the HR and salary poli- cies for the entire Group as well as the general conditions of employment for the members of the Management Board.

he Compensation Committee defines the compensation amounts to be paid to the members of the Management Board. The Board of Directors then reviews and approves the target achievement of the CEO and of all members of the Manage- ment Board and defines the actual bonus to be paid. The amount and type of compensation to be paid to the Board of Directors is reviewed annually by the Compensation Committee and put before the Board of Directors. Every two to three years, the com- pensation of the Board of Directors is benchmarked by an external specialist and, if necessary, adjustments are proposed. Each year, the Board of Directors submits a proposal to the Annual General Meeting on the maximum total compensation for the members of the Management Board for the fiscal year follow- ing the Annual General Meeting (January 1 to December 31).

In 2014, a comparison was made of the salaries of the Management Board members by an external specialist. Compensation at Tecan was compared with a selection of companies from the Mercer Group’s Western European Remuneration Guide. In par- ticular, the companies selected were sectors such as medical devices and suppliers, pharmaceuticals, chemicals, foodstuffs, etc. The system is based on an analytical approach, in which industry, value chain and size (turnover and employees) are weighted, as a result of which every function is converted into a relative value. Overall, the total compensation paid to the members of the Management Board is in line with that of the reference companies. Looking at the composition of total compensation, the results also show that long-term compensation at Tecan is above average and the cash component below average in comparison with the reference companies. This confirmed the fundamental results of the 2012 compensation comparison for the members of the Management Board with comparable Swiss companies carried out by AON Hewitt.

All employees of Tecan Group go through a formalized target and performance review process, which generally takes place at least once a year, shortly after the end of the fiscal year. This process forms the basis for the calculation of individual employees’ performance-based pay for the previous fiscal year. It also ensures consistent objectives are set across the Group for the fiscal year which has just begun, and promotes the development of both individual employees and the Group. Personal objectives are defined in the performance review process as part of an individual meeting with the employee’s supervisor.

The system

The compensation system for members of the Management Board and extended Management Board of Tecan Group Ltd., introduced in 2010 and unchanged since then, is based on three central pillars: a fixed cash component (fixed or base salary), a variable cash component (bonus) and a variable long-term share plan (Performance Share Matching Plan). For members of management on level three and four and key employees at the Tecan Group, the third pillar consists of either a perfor- mance-based share plan or a performance-based option plan.

The compensation system for members of management on level one and two is primarily composed of two pillars: a base salary (fixed or base salary) and a variable component (bonus) based on the performance review. In addition, outstanding performance may be rewarded with single premiums in the form of options. Employees are paid a fixed salary and individual, performance-based, single premiums paid out periodically in cash.

Cash compensation

For members of all management levels, the compensation structure is based on the Variable Pay Regulations, which have been approved by the Board of Directors. These provide for the definition of a target salary. For the members of the Management Board, this consists of a fixed (70% of the target salary) and a variable component (30% of the target salary). In the case of the CEO, the fixed or basic salary accounts for 60% and the variable component 40% of the target salary. The amount of the variable component is based on the degree to which the following targets are met: first, the Company’s financial targets and second, quantitative and qualitative corporate targets. The financial targets (sales and EBIT margin) are set annually by the Board of Directors in December for the following year. The distribution of the variable component differs depending on function and management responsibility. For members of the Management Board, extended Management Board and those on management level three and four, Group targets account for the majority of the variable component (up to 80%), whereas at lower management levels the percentage share falls to 40%. If the target is fully met, 100% of the variable com- pensation is paid out. In 2014, financial targets at Group level were not fully achieved and therefore the full amount was not paid out.

If the defined targets are exceeded, depending on the degree of exceedance, up to 200% of the variable component may be paid out. Instead of a cash payout, members of the Management Board and extended Management Board may invest up to three quarters of the maximum variable compensation into shares under the share plan (“voluntary purchases”).

However, as defined in the Articles of Incorporation, the CEO’s variable compensation may not exceed 150% of the fixed salary and that of the members of the Management Board may not exceed 100% of the fixed salary.

Employee participation plans

In addition to cash compensation, the members of the Management Board participated in the Performance Share Matching Plan (PSMP) in the year under review. This share plan is a long-term incentive (LTI) plan, which involves the allotment of registered shares in Tecan Group Ltd. to the Management Board and the extended Management Board. As in the previous year, participation in the PSMP was extended in the year under review to a select group of members of management level three and four as well as key employees. The shares are blocked for three years from the allotment date, and must be returned on a pro rata basis in the event that the employee terminates his/her employment before the expiration of the three-year period. A claim for additional shares (called matching shares) will exist if specific financial targets based on an economic profit of the Tecan Group are reached three years after the allotment of shares. Participants in the PSMP can only claim matching shares if an economic profit was reached. This mechanism ensures that interests are aligned with the shareholders of the Company. The economic profit target is primarily based on sales growth and EBIT margin targets that were compared with companies in the life science sector that are also active globally in the instrument business. The factor used to calculate this match- ing share portion is between 0 and 2.5, depending on the degree to which the economic profit target is attained. This means that a participant in the PSMP can claim a maximum of 2.5 matching shares per originally allotted share under the plan. Members of the Management Board and extended Management Board can also claim matching shares per potential voluntary investments on the variable component of the salary. A formula incorporating the two components of “sales growth in local currencies” and “EBIT margin” amongst other factors has been devised for the calculation of the matching share factor provided that a certain capital turnover is reached. The two parameters are linked, i.e. in order to achieve a specific factor in the case of low growth, the EBIT margin has to be higher. Likewise, if the EBIT margin is low then increased growth must be generated. The sales growth component has been given a higher weighting, and accounts for two-thirds for the purposes of calculating the matching share factor. The parameter grid is determined prospectively each year for the next three-year cycle to clearly define the financial targets in advance.

The size of the initial allotment of PSMP shares is approved annually by the Board of Directors based on a proposal by the Compensation Committee. In 2014, the members of the Management Board received on average an initial allotment of 27.3% of the total compensation.

Structure of the compensation system
Structure of the compensation system Management Board

Annual General Meeting’s vote on compensation

On January 1, 2014, the Ordinance Against Excessive Compensation in Listed Companies (OeEC) came into force. The compensation and approval mechanism was amended accordingly and is defined in the Articles of Incorporation of Tecan Group Ltd. The structure of the compensation system of the Tecan Group, with the elements described in this chapter, has remained unchanged since 2010. The compensation report has been presented to the shareholders since 2012 for retrospective, advisory approval.

Compensation and approval mechanism

The Board of Directors proposes to the Annual General Meet- ing for its approval the maximum total amount for compensation to be paid to the Board of Directors each year for the period up to the next Annual General Meeting, and of compensation for the Management Board for the following fiscal year. In addition, the Board of Directors presents the Annual General Meeting with the compensation report for its retrospective, advisory approval annually in accordance with Art. 15 (7) of the Articles of Incorporation. For the first time, the Board of Directors proposes to the Annual General Meeting 2015 the prospective approval for the compensation for the Board of Directors as well as the Members of the Management Board. For the year 2015, the compensation report will be presented to the shareholders for retrospective, advisory approval at the Annual General Meeting in 2016.

Salary structure CEO
Salary structure Management Board (without CEO)

Compensation and approval mechanism

Application for a maximum total amount for the Management Board

The Annual General Meeting of April 16, 2015 will be asked to approve a maximum total amount in Swiss francs for the compensation of the Management Board for the fiscal year 2016. The estimates of the performance-based compensation and the number of members of the Management Board constitute the most significant factors in the calculation of this maximum amount. The proposal for 2016 is based on eight members of the Management Board.

The calculation of such a maximum amount for variable compensation assumes that the defined performance targets are significantly exceeded and that the threshold for the payment of 200% of the variable component is met. The highest matching share factor of 2.5 is also used as the assumption for the long-term share plan, the Performance Share Matching Plan. In recent years, the parameters for both components of the performance-based compensation have been significantly below these maximum values, and the actual amounts achieved have been nowhere near the annual maximum amounts. The actual figures in the two years of the concluded three-year cycle were less than 40% of the maximum.

In order to make the calculation of the maximum amount as transparent and comprehensible as possible, the use of complex mathematical formulae and methods was avoided. For example, future payments were not discounted. Likewise, in calculating the value of matching shares, instead of using a complex formula (e.g. the Monte Carlo model), only the value of the initial allotment of shares in Swiss francs multiplied by the maximum factor of 2.5 was used.

In table 1, the theoretical maximum amounts from 2011 and 2012 are compared with the actual amounts in order to provide a better understanding. In 2011, the actual sum was only 39% of the maximum, while in 2012 it amounted to just 36%.

It is not possible to present these figures in this way for 2013 and 2014, as the three-year cycle of the share plan has not yet come to an end. It is, however, highly likely that the actual values will also be significantly below the maximum value. For 2013, the average payment to the members of the Management Board was only around 73% of the variable component, not the maximum possible 200%. In the three-year cycle that started in 2013, the current expectation is of a matching share factor of 1.4, which is significantly below the maximum factor of 2.5. For 2014, the payment was only around 70% of the variable component. If the ambitious midterm targets are reached, the matching share factor could exceed the level of past three-year cycles.

If the proposed maximum total amount is not approved by the Annual General Meeting, the Board of Directors can submit new proposals to the same Annual General Meeting at any time or call a new General Meeting if the Board of Directors does not submit any new proposals or if the Annual General Meeting also rejects the new proposals. The Board of Directors can submit a proposal to retrospectively increase an approved total amount to the Annual General Meeting at any time.

Table 1

  Completed Cycles Motion

Theoretical
Maximum 
2011 - 2013 

Theoretical Maximum
2012 -2014 

Running Cycles

Theoretical
Maximum
2016-2018 

2011 2013 2012 2014 2013 - 2015
2014 - 2016
2015 - 2017
2016 2018

Base salary & fringe benefits

2,294 

1,973

2,663

Variable salary

2,132 

 

1,978 

2,536

Social benefits

760 

 

675 

829

Contingencies

 

0

372

Total cash payments

5,186 

 

4,626

6,400

(Number of members of the Management Board) 

 

6

8

Initial share grant (value) 

1,440 

 

1,340

1,760

Potential additional shares (value "Matching Shares") 

 

3,600 

 

3,3504,400

Social security for granted shares 

92 

229 

85 

213 

112 

280 

Potential additional shares (value "Matching Shares") on voluntary shares

 

3,998 

 

3,7094,751

Contingencies

197 

Total (potential) long term incentives

9,359 

8,698 

11,500 

 

Effective
Compensation
Cycle 
2011 - 2013 

Effective
Compensation
Cycle
2012 -2014 

Effective
Compensation
Cycle

Effective Compensation
Cycle
2016-2018 

2015 - 2016
- 2017

Base salary & fringe benefits

2,294 

1,973

Variable salary

788

 

597 

Social benefits

670 

 

581 

Total cash payments

3,752

 

3,151

Initial share grant (value)

1,440

 

1,340

Voluntary shares(value) 

307

 

216

Social security for granted shares

111

 

99

Additional shares("Matching Shares"; initial grant and voluntary investment) 

 

0

 

0

Total long-term incentives

1,858

1,655

 

 

Effective compensation in % as of the theoretical maximum

 39%

36%

All data in CHF 1,000

 

 

 

Additional amounts for members of the Management Board

In accordance with the Articles of Incorporation, the Board of Directors may pay an additional amount as compensation in the event that new members are appointed to the Management Board following the approval of the maximum total compensation. In the case of a new CEO, this additional amount may be at most 35% above the amount of the maximum total amount of compensation for the previous CEO approved by the Annual General Meeting for the respective fiscal years, and in the case of any other new members of the Management Board, at most 25% above the average total compensation of a member of the Management Board for the respective fiscal years. The average total compensation of a member of the Management Board corresponds to the approved maximum total sum for the members of the Management Board after the deduction of the amount due to the CEO, divided by the number of members of the Management Board (excluding the CEO) on the day that the total sum is approved by the Annual General Meeting.

Comparability of the proposal to the Annual General Meeting with the disclosure of the annual compensation for members of the Management Board

As outlined, the calculation of a maximum total amount for the members of the Management Board depends on certain assumptions. The disclosures in the compensation reports of recent years and the table on page 70 of the 2014 compensation report rely on many known values, but nonetheless require the making of certain assumptions. This means that the amounts in the disclosed compensation tables will generally differ from those in the proposal to the Annual General Meeting and the values in table 1 on page 67. The deviations are mainly the result of the differing treatment of the long-term share plan. In order to increase comparability, the key differences are described below.

The disclosure of the annual compensation

  • is based on the actual variable component payments.
  • for the stated total compensation only takes into consideration the fair value of initial shares granted as part of the long-term share plan.
  • also presents the theoretical maximum number of matching shares (assuming a matching share factor of 2.5). In the proposal to the Annual General Meeting a fair value is calculated assuming members of the Management Board can claim the maximum of 2.5 matching shares per originally allotted share. In addition, the disclosure of the annual compensation presents the fair value of matching shares effectively granted from the three-year cycle that ended in 2014.

 

Application for a maximum total amount for the Board of Directors

The Board of Directors proposes to the Annual General Meeting for its approval the maximum total amount for compensation to be paid to the Board of Directors consisting of a fixed cash component and a share component which is nominally determined in Swiss francs. No pension payments are intended to members of the Board of Directors.

Termination benefits

Members of the Board of Directors and the Management Board have no contractual entitlement to termination benefits.

Compensation to former Members of the Board or of the Management Board

No compensation was paid in 2014 or in the year before to former Members of the Board or of the Management Board.

Compensation to related parties

Neither in 2014 nor in the year before compensation payments has been made to persons related to current or former Members of the Board or of the Management Board.

Loans and credits

Actual and former Members of the Board or of the Management Board

Neither in 2014 nor in the year before loans or credits has been made to current or former Members of the Board or of the Management Board, which have been outstanding by the end of the year.

Related Parties

Neither in 2014 nor in the year before loans or credits have been made to related parties of Members of the Board or of the Management Board, which have been outstanding by the end of the year.

Compensation to members of the Board of Directors and Management Board

Compensation to the Board of Directors

CHF 1,000

Year

Fixed
fee

Committee
fee

Total
cash compen­sation

Social
benefits1

Share award
plan: shares

granted (number) 2

Fair value of shares

granted3

Total compen­sation

Rolf Classon
(Chairman)

2013

150

18

168

934

93

261

2014

150

22

172

764

84

256

Heinrich Fischer
(Vice Chairman)

2013

85

20

105

7

584

58

170

2014

85

28

113

11

477

52

176

Dr. Oliver S. Fetzer

2013

75

30

105

467

47

152

2014

75

35

110

382

42

152

Dr. Karen Hübscher
(since April 2012)

2013

75

10

85

6

467

47

138

2014

75

10

85

11

382

42

138

Dr. Christa Kreuzburg

(since April 2013)

2013

50

7

57

4

467

47

138

2014

70

10

85

11

382

42

138

Gérard Vaillant

2013

75

10

85

6

467

47

138

2014

75

10

85

12

382

42

139

Erik Walldén

2013

75

10

85

6

467

47

138

2014

75

10

85

11

382

42

138

Dominique F. Baly
(until April 2013)

2013

25

7

32

2

34

2013

-

-

-

-

-

    

 

Total

2013

610

112

722

31

3,853

386

1,139

2014

610

125

735

56

3,151

346

1,137

1 Employer’s contribution to social security

2 Vesting condition: Graded vesting from May 1, 2013 to April 30, 2014 (Share Plan BoD 2013) and from May 1, 2014 to April 30, 2015 (Share Plan BoD 2014). Vested shares are transferred at the end of the service period (April 30, 2014 and April 30, 2015 respectively). The shares are fully included in the amount of fair value of shares granted.

3 Formula for 2013: Shares granted in 2013 * fair value at grant (CHF 100.00) and formula for 2014: Shares granted in 2014 * fair value at grant (CHF 109.80)

Compensation to the Management Board


CHF 1,000

Year

Fixed salary

Calculated variable salary1

Cash payout variable salary

Voluntary Investment on variable salary: granted (number of shares)

Voluntary Investment on variable salary: Fair value of voluntary shades5

Taxable fringe benefits

Total cash compensation2

Social benefits3

PSMP: Initial shares granted (number)4

Fair value of initial shares5

Total compensation6

Theoretical maximum of matching shares(number) 2014 -2016

Fair value of matching shares pay out

Cycle
2011 -
2013 (2013)

 Cycle
2012 - 2014 (2014)

Dr. David Martyr (CEO)7

2013

600

(400)

200

1,909

189

41

841

209

4,669

351

1,590

n/a

0

2014

605

250

n/a

n/a

n/a

8

863

200

3,818

377

1,440

9,545

0

Dr. Rudolf Eugster
(CFO)

2013

345

(110)

36

705

70

-

381

107

2,918

219

777

n/a

0

2013

349

110

n/a

n/a

n/a

-

459

124

2,386

236

819

5,965

0

Other members
of the Management Board8/9

2013

1,270

(367)

248

1,140

113

91

1,609

431

9,338

702

2,855

n/a

0

2014

1,638

483

n/a

n/a

n/a

119

2,240

540

10,633

1,051

3,831

26,583

0

     
  
 
    

Total

2013

2,215 

(877)

484

3,754

371

132

2,831

747

16,925

1,272

5,221

n/a

0

2014

2,592

843

n/a

n/a

n/a

127

3,562

863

16,837

1,664

6,090

42,093

0

1Payment will be made in the following year. Up to 50% of the theoretical 100% variable part can be taken as voluntary investment for the LTIPSMP; amount for voluntary investment 2014 to be decided after the March 2015 Board of Directors Meeting

2 Excluding the voluntary investment in the LTIPSMP

3 Employer’s contribution to social security,including social security on share options exercised and shares transferred during the reporting period,and contributions to post-employment benefit plans

4 Vesting and granting conditions: Vesting January 1, 2013 (PSMP 2013) granted May 2, 2013 and vested January 1, 2014 (PSMP 2014) granted May 2, 2014. Vested shares are blocked until the end of the performance period (December 31, 2015 and 2016 respectively).

5 Formula for 2013: Shares granted in 2013 * fair value at grant(CHF83.5)*[1 - estimated labor turnover rate(10%)] and formula for 2014: Shares granted in 2014* fair value at grant(CHF109.80) * [1 - estimated labor turnover rate (10%)].

6 Including the voluntary investment in the LTI PSMP

7 Member of the Management Board with the highest compensation in 2013 and 2014.

8 2013:Total seven members,including one member who left and three members who joined the Management Board during the year.

9 2014: Total seven members, including one member who left and one member who joined the Management Board during the year.